Documents

Be Ready Before Anyone Asks.

Controlled documents with revisions, comments, approvals, and signatures captured as your team works, not reconstructed when an inspector asks.
Version control

The History Writes Itself.

Every comment, approval, and signature attached to the version it belongs to. Changes are never overwritten. So the full lineage of a document exists without anyone maintaining it.

Lifecycle enforcement

Your Process, Enforced By The System.

Configure your document lifecycle yourself then let ZenQMS run it. Every step happens in the right order, with the right approvals, whether or not anyone remembers to chase it.

Search and retrieval

Plain Language In. Any document you need out.

Draft, upload, version & manage any document throughout the life cycle. Ask for what you need in plain language and ZenAI guides you to the answer, matches & citations, so you can find exactly what you're looking for & fast!
Approvals and signatures

Signatures From Anyone. Documents That Never Leave.

Collect 21 CFR Part 11 compliant eSignatures from internal reviewers and external collaborators alike with a secure audit trail on every approval.

Organization with folders & filings

Organized The Way Your Team Thinks.

Structure documents into dynamic, metadata-driven folders that mirror how your organization actually operates. When the organization changes, the structure keeps up.

ZenAI FOR DOCUMENTS

AI In Your Document Library, On The Record.

AI agents work inside your controlled content and every one of them shows its work. Every AI action is logged. Every human approval is recorded. AI assists, you review and approve — always.

At a glance

Features Quality Teams Actually Use

Ask a quality team what they actually use every day and the same capabilities keep surfacing. Here are even more features, from the headline functionality to the sneaky ones that make the biggest difference.

21 CFR Part 11 Compliant electronic signatures
AI-powered natural language search
Bulk import and export
Centralized cloud storage
Collaborative editing
Configurable approval workflows
Document metrics and reporting
Document Q&A and Summary
Editable categories with configurable custom fields
Export any item to PDF
External signatures via ZenSign
Granular user access controls
Keyword search across and within documents
Lifecycle management from draft to retirement
Link to CAPAs, change controls, and other records
Organization via Folders & Filings
Sortable master document view
Traceable audit trails
Version control with major and minor revisions
More Features
Zen Customer Success

“There’s no question ZenQMS has been worth it, not only as an audit preparedness, readiness, and evidence production tool, but as a platform as a whole. It’s stood the test of time against every audit we’ve had.”

John Shay
Precision Medicine Group
More Success Stories

See it with your own SOPs.